The use of the CCPA designation is a recognized symbol of superior training and commitment to lifelong learning. To support all CCPAs in continuing their learning, as of 1 September 2016 all CCPAs are now registered as a CAPA Mainport ePortfolio user with the Royal College of Physicians and Surgeons of Canada (Royal College).
Below you will find some important information with regards to the MAINPORT ePortfolio and the Maintenance of Certification (MOC) Program, the system designed by the Royal College to support health care professionals in meeting their continuing professional development (CPD) needs.
Participation in CPD is a requisite for:
- Use of the CCPA designation, and
- Listing in the online public Directory of CCPAs.
Cycles always start on January 1 of the year after you have successfully written the Physician Assistant Certification Council of Canada (PACCC) PA Cert Exam. With this new launch, all CCPAs will start their first 5-year cycle on January 1, 2017 and will end on December 31, 2021. Please note that the time between July 1, 2016 and December 31, 2016 is a bonus period. During this time, CCPAs are not required to use the MAINPORT ePortfolio or MOC Program, however it is encouraged because any learning activities completed and recorded during the bonus period count towards meeting the requirements of this first 5-year cycle.
All CCPAs must annually renew their CAPA Membership and earn and report at least:
- 400 credits over the course of your five-year cycle by participating in educational activities that meet the identified needs of your professional practice.
- 40 credits of CPD activities per year, even in the years after you have reached the 400-credit minimum requirement.
- *Note: The 25 credit per section rule applies to Section 1 and 2 only. You may still earn and report activities in Section 3, however, having a minimum number of credits in this section is NOT a condition for meeting your CPD requirements.
Credits are documented using the MAINPORT ePortfolio, the CPD reporting tool for the MOC Program. The deadline to report activities for the previous year is always January 31st of the following year. For example, the CPD activities complted in 2016 must be submitted via the MAINPORT ePortfolio program by January 31, 2017.
Document as you go
We encourage all CCPAs to report CPD activities on-the-go as you learn instead of waiting until the January deadline to enter them all at once. Using the MAINPORT ePortfolio app for iPhone or Android is a smart way to increase the frequency with which you record activities throughout the year.
The non-compliance process took effect on 1 July 2016 and will be implemented in the 2017 calendar year.
Annual Minimum Requirement
Two months prior to the end of each year of a 5-year CPD cycle, CCPA’s who are deficient in accumulating the minimum requirement of 40 CPD credit hours will be contacted as a courtesy to remind them of their requirements. If CPD status is not rectified by the CPD year end, the CCPA will be formally put “On Notice” and the public list of CCPAs will reflect this status.
Five-year CPD Cycle
Six months prior to the end of every 5-year CPD cycle, CCPA’s who are deficient in accumulating 400 CPD credit hours will be contacted as a courtesy to remind them of their requirements. If CPD status is not rectified by the 5-year CPD cycle end date, the CCPA will be formally put “On Notice” and the public list of CCPAs will reflect this status.
Certification status – On Notice
CCPAs whose certification status is placed “On Notice” continue to be listed on the published list of CCPAs however will be flagged as “On Notice” for CPD non-compliance. If their CPD status is not rectified within 6 months after the CPD due date, their certification status will be changed to “Under Suspension”.
Certification status – Under Suspension
CCPAs whose certification status is placed “Under Suspension” will not be included on the published list of CCPAs. If their CPD status is not rectified within 6 months after the date of suspension, i.e., within 1 year of the CPD due date, their certification status will be changed from “Under Suspension” to “Non-Compliant”.
Certification status – Non-Compliant/Regaining the Privilege to use the CCPA certification designation
Individuals whose certification status is “Non-Compliant” will be sent a notification letter by PACCC advising that:
- they have not met the CPD requirements despite being advised over a 12-month period that their certification status was placed “On Notice” and “Under Suspension”;
- they have consequently lost the privilege to use the CCPA certification designation; and
- to regain the privilege to use the CCPA certification designation, they must submit, within 90 days of the date of the letter of notification, a CPD plan that a) corrects the deficiency of CPD credits to date, and b) identifies corrective action, acceptable to PACCC, that should ensure CPD compliance in the future.
Certification status – Non-Compliant/Re-certification process
Individuals who have been advised that their certification status is “Non-Compliant” and who have not corrected their CPD deficiency within 90 days of the letter of notification of non-compliance from PACCC will be sent another letter by PACCC advising that:
- they have not met the CPD requirements despite being given an additional 90 days following the notice of non-compliance;
- to regain the privilege to use the CCPA certification designation, they must undergo a re-certification process, i.e., they must re-write the PACCC Physician Assistant Entry to Practice Certification Examination (PACCC PA Cert Exam).
In order to be eligible to re-write the PACCC PA Cert Exam, all individuals whose certification status is deemed “Non-Compliant” must pay any outstanding CAPA membership dues as well as the usual registration fee for the PACCC PA Cert Exam.
In re-writing the PACCC PA Cert Exam for purposes of re-certification:
- the first attempt must be taken within the 1st year of notification of non-compliance;
- two additional attempts may be taken within the next 2 years
After three attempts (i.e., 3 years after the notice of non-compliance) the individual loses the eligibility to take the PACCC PA Cert Exam.
In exceptional circumstances, PACCC has the discretion to waive the requirement for re-certification.
Reinstatement of Certification Designation
Once the privilege to use the CCPA certification designation has been reinstated, a new 5-year CPD cycle will be assigned with the usual CPD requirements as outlined in the PACCC CPD Policy.
Lapsed CAPA membership
CCPAs with a lapsed CAPA membership will be advised of their INACTIVE CAPA membership status after the membership renewal period (1 Jan to 31 May). At that time, CCPAs will be referred to the PACCC CPD Policy and reminded that all CCPAs must adhere to the requirements of the maintenance of certification.
A timeline for the non-compliance process can be found here.
For your reference
Framework to the CPD activities
Guide to the MOC Program, which also contains the Framework